Use this template as a cover letter for baseline modification request. Copy and paste the language that has a gray vertical border to its left. Fill in the text that is in [brackets] with your applicable information. You can provide additional information as long as the language doesn’t conflict with the template.
Date: [insert date]
General Services Administration Federal Acquisition Service (FAS) Multiple Award Schedule Program [GSA Contracting Official Name]
[Insert Contracting Official Address]
Re: Request for FCP Baseline Modification for MAS Contract Number [insert MAS Contract Number]
Dear [Name of Contracting Official],
[Insert Contract Holder’s name] is submitting a FCP Baseline Modification to its MAS contract.
[Insert the following if there are no changes as a result of this modification] As a result of this modification, I am not deleting any items under the above referenced MAS contract.
As an authorized representative for the Contract Holder, by signing this document I state to the best of my knowledge and belief that all other clauses, terms and conditions of the contract referenced above remain the same.
[Insert the following only if items are being deleted as a result of this modification]
As a result of this modification, I am deleting [insert # items] under the above referenced MAS contract.
In addition, as an authorized representative of the Contract Holder, I make the following statements to the best of my knowledge and belief:
a) The items being deleted will not be added at a later date with a higher price without justification for such higher price;
b) There are no outstanding orders by an Ordering Activity. For those item(s) previously purchased, all promises will be rendered;
c) It is understood that the same products or substantially equivalent product(s) to the product(s) being deleted may not be added later at a higher price;
d) All other prices, discounts, clauses, terms and conditions of the contract referenced above will remain the same;
e) I certify to the best of my knowledge that the information I provided is current, complete and accurate. All other terms and conditions remain the same.
If you have any questions regarding this request, please contact [insert point-of-contact] at [insert telephone number and email address].
Thank you,
/s/ ____________________________________________________________
[Name of Authorized Negotiator and/or Corporate Official]
[Title of Authorized Negotiator or Corporate Official]