Best Value

Ordering activities have considerable latitude in structuring their procurement and can consider both price and other factors (e.g., past performance, technical capabilities and qualifications of key personnel) in selecting Schedule contractors.

When determining “best value” an ordering activity may take advantage of the full spectrum of best value techniques as defined in FAR 2.101, from lowest-priced technically acceptable through a full trade-off process. When determining which non-price evaluation factors to include in an RFQ, ordering activities should decide how factors will be considered and their relative importance to other non-price factors.

Ordering activities should consider:

The benefits of making a “Best Value” selection decision can result in improved mission performance and lower life-cycle costs, while encouraging Schedule contractors to provide their best supplies and services to the government.

The fundamental goal of GSA in managing the Schedules program is to provide an array of procurement choices that provides sufficient flexibility to satisfy customers in terms of choice, price, quality and timeliness of delivery.

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Best Value Factor – Socioeconomic Factors

GSA through the Multiple Award Schedules (MAS) program is committed to increasing contracting opportunities for small business and assisting ordering activities in achieving or exceeding their socio-economic goals.

To support this effort, ordering activities may, in their best value determination, consider the Schedule contractor’s socioeconomic status when:

a) The order is estimated to exceed the micro-purchase threshold, ordering activities seeking to use the MAS program to achieve their agency small businesses goals may make socioeconomic status a primary evaluation factor when making a best value determination (see FAR 8.405-2 (d) and 8.405-5 (b)).

b) A Request For Quote (RFQ) is issued, it shall reflect that one of the primary evaluation factors is achieving the agency’s socio-economic goals.

c) Accepting work from a requiring activity, the ordering activity must ask and receive confirmation in writing that the requiring activity desires to achieve one of its socioeconomic goals and specify which goal.

And

d) Place a copy of the requirements document with the applicable confirmation in the contract or order file. The Acquisition Plan should indicate which socioeconomic objective is to be achieved through the respective acquisition.

OR

Pursuant to FAR Subpart 8.405-5, ordering activities may, at their discretion, set aside orders or BPAs for small businesses, as defined in FAR Part 19.000(a)(3).

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Competition

If the response to any of the following questions is “yes,” competition may be unnecessarily limited:

  • Is the SOW narrowly defined with overly restrictive specifications or performance standards?
  • Is the order written in such a way as to create a continuous arrangement with the same contractor?
  • Was the requirement obtained through the use of restricted competition not in accordance with the procedures in FAR 8.405-6?

Is it a brand name or equivalent? Refer to “For Customers — Ordering from Schedules, Use of Brand Name Specifications” located at www.gsa.gov/schedules.