The Digital Government Strategy is aimed at building a 21st century government that works better for the American people. The strategy's three primary goals are to:
- Enable the American people and an increasingly mobile workforce to access high-quality digital government information and services anywhere, anytime, on any device.
- Ensure that as the government adjusts to this new digital world, we seize the opportunity to procure and manage devices, applications, and data in smart, secure, and affordable ways.
- Unlock the power of government data to spur innovation across our nation and improve the quality of services for the American people.
Open Data and Schedule
Enterprise Data Inventory Process
The Enterprise Information and Data Management team (EIDM) within the GSA Office of the Chief Information Officer (OCIO) and the Data Management Working Group (DMWG), comprised of representatives from each Staff and Service Office (SSO), is proactively engaging the enterprise in an effort to identify datasets which can be made available to the public. We are encouraging the release of data assets, or subsets thereof, as a standard and best practice across the agency and its programs. Representatives from each Staff and Service Office (SSO) such as FAS, PBS, OGP and OCSIT, are coordinating with the SSO program staff and data owners to update datasets previously released on Data.gov or other public communication channels, and also identify additional datasets which are determined to have high value to the public. GSA will continually release agency data on its GSA Open Data site as it is approved for release by the agency.
GSA’s Inventory Schedule is provided in the table below and also a description of the agency plans for expanding, enriching and opening the inventory each quarter through November 30, 2015, at a minimum.
|Milestone Date||Milestone Title/Description||Expand||Enrich||Open|
|February 28, 2015||Provide data from under-represented GSA Programs||Add/Update 10-12 datasets from Office of Governmentwide Policy (OGP) and other SSOs||Upgrade to Open Data Schema 1.1 and add new APIs to the EDI||Send new datasets through clearance process to determine which datasets can be made public|
|May 31, 2015||Provide data from under-represented Staff and Service Offices||Catalog data from under-represented Staff and Service Offices||Include data sets from under-represented Staff and Service Offices; This could be data associated with daily operations, End of year reporting, Budget or travel data||Publish release of newly available public datasets and APIs on social media outlets|
|August 31, 2015||Provide high priority/value data||Coordinate with portfolio managers of high value/priority data to add new datasets||Where appropriate, establish APIs for high priority/high value data||Where possible, add high priority/value datasets to GSA's mobile site|
|November 30, 2015||Provide data from GSA's performance reference model (Performance.gov)||Catalog datasets from GSA's performance reference model (Performance.gov)||Add extended metadata and cross references to GSA Performance goals||Include data used to support GSA performance goals in EDI|
Customer Feedback Process
GSA welcomes customer and stakeholder comments and feedback at firstname.lastname@example.org or to our public Google group at GSA data.. In addition, each SSO and their program offices has outreach activities with their customers by means of social media, collaboration platforms, town halls, industry days, challenges, and via public facing webpages on gsa.gov. Each office works closely with our Office of Communications and Marketing to solicit feedback through the multiple communication channels and will consider all customer feedback in their proactive disclosure efforts. The internal clearance processes established at GSA provides the risk mitigation necessary before GSA releases the data assets to the public.
Open Data Publication Process
Internal Clearance Processing
The EIDM team has collaborated with representatives of the GSA Office of General Counsel (OGC), the GSA Freedom of Information Access Office (FOIA) and the GSA Privacy Officer to develop an internal clearance process for GSA datasets prior to their release. We agreed that our goal is proactive disclosure of datasets but we will ensure that the clearance process has risk mitigation included. The process that has been implemented includes:
- Program Manager, the data owner, will approve the dataset and metadata for public release and seek approval from their management. Associate Administrator within the SSO will provide approval to the SSO Portfolio Data Manager (PDM). The PDM is assigned by the SSO management as an SSO liaison to the DMWG.
- If Datasets contain other agencies’ data, the SSO will need to coordinate approval/concurrence by Office of Management and Budget (OMB)
- Datasets must be sent through GSA's internal clearance processing whether or not the datasets have been approved for release by OMB.
- If the OMB does not concur to publish the dataset, the dataset will be included in the GSA Enterprise Data Inventory and posted on MAX portal but not posted at www.gsa.gov/data with other public datasets.
- Datasets, along with a spreadsheet containing the metadata, should be sent directly to the FOIA office and cc: email@example.com by the PDM or member of the DMWG.
- FOIA Officer will forward to OGC through the GSA FOIA system. OGC will coordinate with the GSA Privacy Officer.
- If OGC approves the dataset for release, then the PDM is notified by OGC. OGC closes out the FOIA entry.
- The PDM will prepare the datasets for release and notify the SSO data owners and DMWG.
Access Level Determination
Through consultation and coordination with the GSA FOIA office, OGC and Chief Privacy Officer, the decision was made to first use the GSA FOIA exceptions as a basis for initial access level determination. These FOIA exemptions are consistent governmentwide, not solely a GSA policy. Additional privacy analysis is performed within the FOIA, OGC and Chief Privacy offices to ensure Personal Identifiable Information (PII) is not disclosed through the release of a data asset, and that the “mosaic effect” will not create additional security and privacy concerns. The reviewers will document in the Enterprise Data Inventory the reasons for the restricted and private access level determinations.