How to Maintain Your Contract
Congratulations! Your company has been awarded an IT Schedule 70 contract. You can now market your products, services, and solutions to government customers.
However, becoming a Schedule contract holder does not guarantee sales. In order to succeed, you must market your company's offerings amid tough competition.
Here are your responsibilities as a GSA contractor, as well as some resources and strategies for maximizing your business opportunities.
In order for GSA to maintain your IT Schedule 70 contract, your company must accrue at least $25,000 of GSA-reportable sales during the first 24 months of your contract. Your company must maintain an additional $25,000 in sales each year thereafter.
If you fail to meet your contract requirements, your contract may be cancelled, or your option not exercised.
Some of these requirements include:
- Reporting sales and remitting the Industrial Funding Fee (IFF) to GSA. Sales reports and the IFF (currently 0.75 percent of total sales) are both due 30 days after the end of each quarter. Visit the 72A Quarterly Reporting System for more information.
- Participating in Contractor Assistance Visits (CAVs). These are site visits by GSA’s Industrial Operations Analysts (IOA) that occur at least twice during a five-year contract period. CAVs are intended to help contractors get the most from their contract. The Administrative Contracting Officer (ACO) will issue a Report Card with feedback on your contract compliance.
- Keeping representations and certifications up to date. These include the System for Award Management (SAM) and other certifications made when your company responds to a Schedules solicitation. Most certifications will require an annual update. If you are a small business, be sure to update your size status and applicable North American Industry Classification System (NAICS) codes annually.
Marketing Your Contract
Preparing an offer is not the only time there are administrative tasks to complete. New GSA Schedule contractors must also complete important contract administration tasks when building a customer base. They include:
- Registering with the Vendor Support Center for training, publications, and resources for helping contractors achieve success. Begin with the "New Contractor Orientation Webcast" and “Steps to Success” guide, found on the Vendor Support Center Publications tab. Refer to the Training for Vendors page and to Events for Vendors with Government Contracts.
- Creating, distributing, and maintaining your company price list. Within six months of contract award, new contractors must upload their current approved price list to GSAAdvantage!®, GSA’s online shopping and ordering system. Forward two copies of your price list to your GSA Procurement Contracting Officer (PCO) within 30 days of award. Keep the information on GSA Advantage!® current throughout the contract life.