Agency travel and relocation reporting

GSA collects and reports on agency travel data for first and business class travel, senior federal travel, and business and relocation travel.

First class and business class transportation reporting

Each agency must report all first class and business class transportation used by federal employees while traveling for official business in the GSA Travel Reporting Tool by December 30 of each year. If the agency does not have any first class and business class travel data to report, they must submit a negative report.

Within this report, agencies must justify each use of first class and business class travel. This requirement applies to travel by air, train, or ship. Authority for travel reporting comes from Federal Travel Regulation (FTR) Part 300-70.

Senior federal travel reporting

Each agency must report information twice a year on senior federal officials and non-federal travelers who fly aboard their government aircraft in the GSA Travel Reporting Tool . Each year, data for the period from October 1 to March 31 is due on April 30, and data for the period from April 1 to September 30 is due on October 31. If the agency does not have data to submit, but owns a government aircraft, it must submit a negative report.

You can find regulations regarding management, control, and travel on government aircraft in 41 CFR 300-3, 301-10.260/266, 301-70.800/808, and 301-70.900/910, and in OMB Circular A-126, “Improving the Management and Use of Government Aircraft.”

Business and relocation travel reporting

Each agency must report all business and relocation travel as part of their agency’s Travel Reporting Information Profile (TRIP) in the GSA Travel Reporting Tool .

According to the Modernizing Government Travel Act [PDF], agencies must report their summarized total travel and relocation expenditures by November 30 of each year for the previous fiscal year. GSA reviews the information and submits a governmentwide report to Congress by January 31. Agency data is available to the public on the Business Travel and Relocation Dashboard.

For more information, contact travelpolicy@gsa.gov.