Long Term Lodging

The Long Term Lodging (LTL) contract solution is designed for lodging needs of 30 nights or more. Properties include apartments and condominiums that are furnished with the amenities and comforts of home. For quick information about the program, download our Long Term Lodging (LTL) fast facts sheet. [PDF - 69 KB]

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I want to purchase Long Term Lodging. Where do I start?

LTL Property-Specific Solution	LTL Vendor-Aided Solution
Best pricing and most flexible terms. Available in select U.S. markets.	Greater U.S. market coverage with pre-negotiated ceiling rates.
How it works: You and your Contracting Officer select from a list of 350+ properties, then request bids from each of the vendors in that market and select the best option.	How it works: You and your Contracting Officer collect bids from three vetted LTL vendors via GSA eLibrary and select the best option.
Pros: No cancellation fees. Deepest discounts.	Pros: More availability in the U.S. than the Self Property Specific Solution.
Cons: Only available in select U.S. markets.	Cons: Higher ceiling rates. More restrictive cancellation terms.
Who you work with: Your agency’s Contracting Officer.	Who you work with: Your agency’s Contracting Officer.
View the steps involved for procurement.	View the steps involved for procurement.

Please see the LTL Frequently Asked Questions page for more information.

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Procuring Long Term Lodging via the LTL Property-Specific Solution

This solution is now available for all federal travelers and is no longer for emergency use only. Properties are pre-qualified and must adhere to a minimum set of standards, cancellations rules, and waivers. Benefits include:

• No cancellation fees.
• Deepest initial discounts (but can negotiate even lower prices).

It is straightforward to procure; however, it is only available in select U.S. markets. See below for instructions on how to buy, and click the following Excel file to find the Current Vendors and Available Markets [XLSX - 120 KB].

1. Understand your travel requirements.

   What type of accommodation do you need? What is your length of stay? Do you need special accommodations? These questions will help you find the right vendor.

2. Estimate the cost of your stay.

   • For procurements under $10k, you or your Agency Contracting Officer may pay the vendor directly with your GSA SmartPay® travel card, and do not need to seek separate quotes.
   • For procurements $10k and over, you or your Agency Contracting Officer must request quotes from all 10 vendors on the BPA from the list of vendors before selecting one. There are exceptions to soliciting quotes from all, but they must be justified.

3. Review the complete list of vendors and prices by property on the vendor pricing sheet.

   The Complete Vendor List [XLSX - 120 KB] is organized by the state where each property is located. The LTL Property-Specific Solution offers deeper initial discounts than the Vendor-Aided Solution, but further discounts can be negotiated with the vendor directly.

4. Your agency’s Contracting Officer will make the award.

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Procuring Long Term Lodging (LTL) via the Vendor-Aided Solution

When procuring LTL through the Vendor-Aided Solution, you and your Contracting Officer collect bids from three pre-vetted vendors via GSA eLibrary and then select the best option. The Vendor-Aided Solution has more availability than the Property Specific Solution but cancellation fees apply. Please see below for the instructions on how to buy.

1. Understand your travel requirements.

   What type of accommodation do you need? What is your length of stay? Do you need special accommodations? These questions will help you find the right vendor.

2. Estimate the cost of your stay.

   • For Procurements under $10k, you may pay the vendor directly with your SmartPay® Travel Charge Card and do not need to seek three separate quotes.
   • For Procurements $10k and over, you must request a minimum three quotes from the list of vendors before selecting one.

3. See the complete list of vendors.

   Go to the following link on GSA eLibrary to view the vendor list.

   Please note: The city and state listed next to each company is only the vendor’s corporate headquarters, not the locations of available lodging.

4. Review each vendor’s Price List.

   Click the file icon under the column “Contractor T&Cs / Pricelist”. Review the information to make sure the vendor can meet your travel requirements.

5. Select three vendors to request a quote.

   Click on each vendor’s name to see more information. You will find a link to the vendor’s website, as well as a point of contact. You or your agency’s Contracting Officer reaches out to the vendors directly to request a quote and check availability.

6. Your agency’s Contracting Officer will make the award to the best vendor.

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If you have any questions regarding Long Term Lodging, please contact Trevor Edwards at Trevor.Edwards@gsa.gov.