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Government roles and responsibilities

GSA is responsible for the award, administration, and management of the OASIS+ IDIQ contracts. A government agency is responsible for requesting services and may be responsible for fulfilling the need. Key roles in this process include:

  • Requiring Activity: The agency requesting services. When government agencies contract with each other, it’s an Interagency Agreement.
  • Servicing Agency: The agency fulfilling the need.
  • Ordering Contracting Officer, or OCO: The person who performs the acquisition. Sellers will primarily engage with the OCO as they complete their work.

GSA responsibilities

GSA’s responsibilities include:

  • Monitoring and evaluating each contract holder’s performance against the IDIQ contract requirements
  • Holding exclusive, non-delegable rights to modify master contract Terms and Conditions
  • Providing advice and guidance to Ordering/Requiring Activities, OCOs, and contractors regarding all OASIS+ contract terms and conditions and other procurement-related matters
  • Conducting Program Management Reviews, or PMRs, and meetings with OASIS+ prime contractors as scheduled and/or necessary

Requiring Activity responsibilities

For OASIS+ task orders, the Requiring Activity is responsible for:

  • Defining the task order requirements
  • Preparing the Statement of Work/Performance Work Statement/Statement of Objectives for task order Request for Proposals (RFPs)
  • Funding the requirements
  • Assisting the OCO with quote/proposal evaluation
  • Assisting the OCO with performance monitoring and appraisal
  • Ensuring regulatory and performance compliance at the task order level
  • Assisting the OCO with closing out the task orders

OCO responsibilities

For OASIS+ task orders, the OCO is responsible for:

  • Ensuring the DPA certificate is included in the official task order contract file
  • Requesting and receiving a DPA prior to soliciting and awarding a task order
  • Issuing Requests For Information, also known as RFIs, and task order RFPs through eBuy and reporting task order awards in eBuy
  • Adhering to the additional responsibilities defined in the OASIS+ DPA
  • Complying with the scope, terms and conditions of the IDIQ Contract, ordering procedures outlined in the Buyers’ Ordering Guide, FAR 16.505, and other regulatory supplements
  • Complying with the FAR or authorized agency supplements, statutes, policies, or exceptions thereof
  • Ensuring task orders are compliant with all existing, updated, and new statutes, regulations, and any other legal requirements in the event of an OASIS+ IDIQ Contract cancellation
  • Identifying the proper NAICS code and corresponding OASIS+ Domain and Contract Line Item Number, or CLIN, commercial or non-commercial items, contract type(s), terms and conditions, and clauses and provisions applicable to the task order solicitation and award
  • Determining if a contractor’s accounting system is adequate before making an award of a cost-reimbursement task order
  • Determining the applicability of Cost Accounting Standards, or CAS, to any given task order and ensuring the contractor has made the required CAS-related task order solicitation certifications
  • Determining if pricing is fair and reasonable at the task order level
  • Administering task orders issued under OASIS+ from beginning to end:
    • Administration of task order award data in Federal Procurement Data System upon task order award, if applicable
    • Inclusion and administration of the Contract Access Fee (CAF), CLIN for the base and each option period of the task order and sufficiently funding the CAF for the life of the task order
    • Monitoring limitations on subcontracting for each task order in accordance with 13 CFR 125.6(d): “…for a multi-agency set aside contract where more than one agency can issue orders under the contract, the ordering agency must use the period of performance for each order to determine compliance.”
    • Administration of task order performance evaluation in Contractor Performance Assessment Reporting System, if applicable (OCOs review how sellers are performing on contracts and evaluate task orders accordingly.)
    • Resolving any performance issues, disputes, claims, or protests at the task order level
    • Closing out task orders in a timely manner
  • Allowing a reasonable amount of time for fair opportunity proposal submission
  • Responding to all Freedom of Information Act, Congressional, Inspector General, Small Business Administration, and/or the Government Accountability Office requests for task order information
Last updated: October 05, 2024