Personal Property publications

For Federal Agencies:

Publication title	Description
GSA personal property disposal guide	This guide provides a comprehensive overview of the personal property disposal process. Topics include excess utilization, surplus donation, sales to the public, computers for learning, abandonment/destruction, foreign gifts, and more.
Property custodian guide	This quick-reference guide is for federal property custodians. Property custodians and accountable property officials play a pivotal role in ensuring the effective federal transfer, donation, and sale of assets. This guide provides them with essential information on property disposal including reporting, screening, and sales; direct transfers; the Personal Property Management System; GSA Auctions; the Computers for Learning Program, and more.
Personal property management program fact sheet	This fact sheet helps federal agencies and other eligible entities learn how they can acquire excess and surplus property for their missions, including acquiring, selling, transferring, donating, and disposing of excess personal property.
Personal property management reporting property checklist	Whenever you dispose of excess personal property, use this handy checklist to make sure you do it correctly! This publication includes guidance on descriptions, photos, and more – to help you transfer excess property as quickly as possible.
Vehicle reporting checklist	When disposing of vehicles, use this handy checklist to make sure you do it correctly! This also includes a fillable form that can be uploaded to the vehicle report in PPMS, making it easy for potential recipients to learn more about your property.
Personal property management photo reference guide	Provides tips for taking effective photos of federal personal property when reporting to PPMS for transfer, donation, or sale. Tips include how to achieve good lighting, declutter photos, highlight details, and more.
Planning for agency moves	Plan ahead for a move! This sheet contains helpful information about planning for the disposal of excess property during an agency move.
Personal property management sustainability slipsheet	This flyer includes helpful information about GSA’s numerous programs that support reusing federal personal property instead of sending it to landfills.
Abandonment & destruction reference sheet	This handy FAQ contains valuable information about the abandonment or destruction process. It also includes a flowchart to help you make A/D determinations.

Surplus Donation Program:

Publication title	Description
Guide to the Federal Surplus Personal Property Donation program	This- in-depth guide describes how certain non-federal organizations can acquire surplus personal property from the federal government. Find out if your organization is eligible and how to request property today!
Quick guide to the Federal Surplus Personal Property Donation program (for state and local)	Quickly learn how certain non-federal organizations can acquire surplus personal property from the federal government. Find out if your organization is eligible and how to request property today!
Donation handbook (GSA Order FAS P 4025.5A)	Provides procedures for donation of federal surplus personal property according to the Federal Property and Administrative Services Act of 1949, 63 Stat. 377, as amended, and other applicable laws.
Computers for Learning program guide	Provides an overview of CFL, a program where Federal agencies can transfer excess computers and related peripheral equipment to schools and educational nonprofit organizations.
Computers for Learning quick guide	Quick guide to CFL, where Federal agencies can transfer excess computer equipment to schools and educational nonprofit organizations.

DEIA:

Publications title	Description
DEIA and the surplus donation program (for federal agencies)	This flyer includes information about GSA’s diversity, equity, inclusion, and accessibility plan and the surplus donation program.
Fact sheet on DEIA and the Federal Surplus Personal Property Donation program (for donees)	This fact sheet includes information about GSA’s diversity, equity, inclusion, and accessibility plan and how to acquire federal surplus personal property (who is eligible, how to apply, etc.).

Sales:

Publication title	Description
GSA public sales: used federal government personal property trifold	This guide contains valuable information about GSA auctions, types of items that can be purchased, how to find out about our sales, whom to contact, and payment and removal of property.
Exchange/sale authority can offset your cost of replacing personal property	Executive agencies, when acquiring replacement property, may exchange or sell items of personal property and may apply the proceeds from the sale or the exchange allowance, in whole or in part, to reduce the agency’s cost of acquiring similar newly acquired property.
Exchange/sale for aircraft reference sheet	This flyer details how agencies can use the exchange/sale authority to replace an aircraft. Information includes when the E/S authority should be used, why you should use it, how to get started, and whom to contact if you have questions.
Agency reimbursement reference sheet	Includes essential information on how your federal agency can receive reimbursement for the property it sells, including reimbursable property types, required financial information, and FAQ.

Visit our customer marketing library service to order printed copies of GSA publications. Personal property management brochures are available online. You can get more information from your area property officer.

Personal Property Management Contacts

Personal property management offices

Area property officers

Sales contracting officers

Federal agency National Utilization Officers

State agencies for surplus property contacts

Tools for Federal Agencies

PPMS.gov helps eligible customers report, search for, and select personal property. Customers can also manage and monitor their personal property reported to GSA for sale.
Computers for Learning (CFL) allows schools and educational non-profit organizations to obtain excess computer equipment directly from federal agencies.
GSA Auctions® helps people purchase personal property from locations around the country.