Below is an offer-letter template. You may copy and paste it into the word processing tool of your choice, then simply edit or change out the information within the [square brackets].
Note
In accordance with the Aug. 18 U.S. Small Business Administration memorandum titled “Impact of Recent Court Decision (Ultima Servs. Corp. v. Dep’t of Ag. (E.D. Tenn.)) on the use of the 8(a) Program,” for contracting actions under previously awarded 8(a) contracts or agreements requiring SBA acceptance — including 8(a) sole source orders awarded against the MAS 8(a) Pool — SBA will make an affirmative determination of the qualifying individual’s social disadvantage in connection with its acceptance. Once you demonstrate social disadvantage, you will not have to complete the process again for subsequent order awards.
[Date]
[Ordering agency name]
[Ordering agency address]
[SBA District Office POC]
Dear [SBA POC]:
[Ordering Agency] proposes to set aside a requirement for award under the 8(a) program by issuing a sole source task order against the GSA Multiple Award Schedule 8(a) set-aside pool. Details of the requirement are as follows:
Description of work to be performed
[Describe work to be performed under the task order.]
This task order will be awarded under the following MAS Special Item Number and associated NAICS:
[Primary MAS SIN ________ Primary NAICS ________]
Estimated period of performance
The estimated period of performance for this task order is [estimated DOA] to [estimated expiration date].
[Include anticipated option periods, as applicable.]
Principal NAICS codes for the acquisition
The NAICS code to be assigned to this task order is [Primary NAICS].
Anticipated dollar value for the requirement
The anticipated value of the task order is [total estimated contract value].
Special restrictions or geographical limitations
[Describe restrictions or geographical scope limits, if applicable or state “not applicable” if there are no restrictions.]
Special capabilities or disciplines needed for contract performance
Contractors must demonstrate the capability to perform under the NAICS codes applicable to their MAS contract and to the task order.
[Describe special capabilities required for task order performance.]
Upon evaluation of the offer, the OCO has determined that the contractor is capable of performance under [NAICS].
Anticipated contract type
The task order is to be issued against a GSA MAS contract. MAS is a Multiple Award, Indefinite Delivery, Indefinite Quantity, available for use by all Federal agencies and other entities as listed in the current GSA Order, OGP 4800.2, Eligibility to Use GSA Sources of Supply and Services.
Acquisition history
[Provide a summary of the history of the acquisition.]
No prior solicitation statement
[Prior to this offering, no solicitation for the specific requirement has been issued as a small business set- aside, and no other public communication has been made showing the contracting agency’s clear intention to set-aside the acquisition for 8(a) small business.]
Identification and justification of 8(a) participant designated for consideration
[Identify the MAS 8(a) pool contractor designated for consideration and provide a justification for award.]
Bonding requirements
[State bonding requirements if applicable or state “not applicable.”]
Identification of SBA field offices which have asked for the acquisition for the 8(a) Program
[Provide SBA Field Offices which have asked for the acquisition for the 8(a) Program or state “none.”]
Any other pertinent and reasonably available data
[Provide any other pertinent data, as appropriate or state “none.”]
In accordance with the SBA-GSA 8(a) Partnership Agreement, please advise me via email at [CO email] upon receipt of this offer.
Sincerely,
[OCO Name]
[Ordering Agency] Contracting Officer
U.S. General Services Administration