A delegation is a HR Links feature that allows a supervisor to delegate supervisory tasks to another employee (the “proxy”). While the delegation is active, both the delegator (supervisor of record) and the proxy:
- Can approve/deny any transaction that has been delegated.
- Will receive email notifications when transactions are submitted that need to be approved (e.g., leave requests, timesheets).
Delegations are effective immediately after the proxy accepts the delegation request, unless the supervisor sets the delegation to be effective on a future date. For more information on delegations review this fact sheet. Here are the sections for this user guide:
Accept a Delegation - via Notifications
From the Employee Self Service or your Manager Self Service homepage by clicking on the Notifications icon.
Select the action to approve the pending approval of the delegation.
Review the delegation summary, add comments as needed and select Approve.
- You have successfully accepted a delegation.
Accept a Delegation - via Approvals Tile
From the Employee Self Service or your Manager Self Service homepage click the Approvals tile.
Click on the Pending Delegation of Authority.
Review the delegation summary, add comments as needed and select Approve.
Transactions that can be delegated
- Absence management - Manage and approve absence requests submitted by the Supervisor’s employees. This proxy will receive absence/additional time requests in the Approvals tile.
- Manager absence history fluid - View the absence history of the Supervisor’s employees within the Manage Time Tile.
- Manager absence request fluid - Request absences for the Supervisor’s employees within the Manage Time Tile.
- Manage approve reported time - Approve the timesheets of the Supervisor’s employees.
- Manage reported time - Approve and edit the timesheets of the Supervisor’s employees.
- Update performance documents - Manage the performance documents of the Supervisor’s employees (update performance plans, complete/submit a mid-year or annual appraisal, etc.).
Note: In order to delegate Time and Leave transactions to a proxy you must select all 5 Time and Leave transactions
A pop-up message will appear. Enter any comments and select Submit. You have successfully accepted a delegation.
Note: If you are not currently a supervisor in HR Links, after approving the delegation you will now have the Manager Self Service homepage.
Add Delegations tile
Add the Delegations tile to view and manage your delegations.
From the Manager Self Service homepage click the Actions list icon and select Personalize Homepage.
Select Add Tile. Search for Delegations in the search bar. Select the Delegations tile from the list. Select the Save button in the right hand corner.
View delegation
From the Manager Self Service page, Select the Delegations tile.
On the Delegations page, Select My Delegated Authorities tile.
On the My Delegated Authorities page, Select the Accepted tab. Page will now display your accepted delegations.
Select View Details to display delegated transactions.
Manage delegation (time and leave)
Go back to your Manager Self Service Page. Select the Manage Timesheets tile.
On your Manager Time Page, select Choose Delegate.
On the Choose Delegate page, select the employee you are a proxy for.
On your Manager Time page you can now view the employees that you’ve been delegated to manage. Select the employee whose timesheet or leave requests you would like to view and approve.
Manage delegation (performance)
From your Manager Self Service Page. Select the Team Performance tile.
Select Delegated Documents from the menu bar. Select the employee whose performance document you would like to view, update or approve.
U.S. General Services Administration
