1. Purpose. This Order provides guidance regarding the use of award ID’s in Pegasys to ensure consistency between Pegasys and GSA’s various contract writing systems and FPDS per the Data Accountability and Transparency Act.
2. Background.
a. The Data Accountability and Transparency Act (“DATA Act”, P.L. 113-101), requires agencies to report spend data and financial data under standardized definitions and to link their spending activities to their publicly reported financial statements, at the award level, by May 2017. The goal of the DATA Act is to make Federal spending data more accessible, searchable, and reliable, resulting in increased transparency into Government spending. In order to become compliant with the DATA Act, GSA will need to be able to link transactions between its financial system and contract writing systems using the award ID. Therefore, it is critical that the award ID is entered in the financial system in the exact same format as it is entered into the Federal Procurement Data System-Next Generation (FPDS-NG). FPDS-NG is the authoritative repository for federal procurement award data.
b. Currently, GSA has multiple contract writing and acquisition management systems which include:
(1) EASi for Public Buildings Service
(2) ROADS – The Requisitioning, Ordering and Documentation System for FAS Vehicle Special Order Program
(3) FSS-19 – the Federal Supply Service 19 for supply related purchase orders
(4) TOPS – the FAS Telecommunication Ordering and Pricing System
(5) RBA (Regional Business Application) and NBA (National Business Application) for Federal Acquisition Service (FAS)
These systems utilize award ID's or contract numbers to identify unique contracts. GSA's financial system of record, Pegasys, has a field for award ID; however, award IDs are not interfaced or entered into Pegasys consistently.
3. Scope and Applicability.
a. All awards that are required to be reported to FPDS-NG in accordance with FAR Subpart 4.6 Contract Reporting. b. Direct Pay transactions and Credit Card Logs must include an award ID for payments being made against contract awards.
b. Direct Pay transactions and Credit Card Logs must include an award ID for payments being made against contract awards.
U.S. General Services Administration