GSA Federal Surplus Personal Property Donation Program Handbook

1. Purpose. U.S. General Services Administration (GSA) Order FAS 4025.5A is being issued to update and replace the guidance in FSS P 4025.5 Donation of Surplus Personal Property, dated March 24, 1999.

2. Background. 40 U.S.C. § 549 authorizes GSA to transfer surplus Federal personal property to state agencies for subsequent donation to eligible recipients. The GSA Federal Surplus Personal Property Donation Program Handbook, referred to as the “Handbook,” updates the Handbook on the Federal Surplus Personal Property Donation Program previously cited as GSA Order FSS 4025.5 Donation of Surplus Personal Property.

3. Scope and Applicability. The Handbook provides guidance to GSA’s Office of Personal Property Management (OPPM) offices nationwide in their interactions with State Agencies for Surplus Property (SASPs) and current and future recipients of Federal surplus personal property. 

4. Cancellation. This Handbook cancels GSA Order FSS P 4025.5, Donation of Surplus Personal Property, dated March 24, 1999.

5. Policy. GSA is authorized to transfer Federal surplus personal property to a SASP for distribution to eligible recipients pursuant to 40 United States Code (U.S.C.) § 549, implemented under Federal Management Regulation (FMR) Part 102-37, Donation of Surplus Personal Property. This Handbook outlines the responsibilities of GSA and SASPs when transferring Federal surplus personal property for distribution to eligible donees, including eligibility determinations, property allocation factors, donation procedures, cooperative agreements, and compliance enforcement. This Handbook also describes the responsibilities of property recipients (“donees”) in accordance with 40 U.S.C. § 549 and the FMR.

6. Revisions. The document was re-organized and edited for plain language. New sections were added on firearms and law enforcement equipment. The state agency review, allocation sections, and Appendix B were revised. Minor changes were made to contacts, addresses, deadlines, and zone versus region references.