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MV-2022-06 with supplement 1
Date of latest supplement: December 12, 2023
MEMORANDUM FOR THE PBS LEASING CONTRACTING WORKFORCE
FROM AND DIGITALLY SIGNED BY: Jeffrey A. Koses, Senior Procurement Executive, Office of Acquisition Policy
SUBJECT: Cyber-supply chain risk management (C-SCRM) requirements for leasing
On this page
Issued 12/12/2023
On September 16, 2022, GSA Acquisition Letter (AL) MV-2022-06 was issued to clarify C-SCRM requirements, including provisions and clauses, that must be considered for inclusion in the acquisition of leasehold interests in real property (lease acquisitions).
The AL contemplated future supplements to:
That supplemental information is here:
Attachment A provides instructions for GSA’s implementation in the leasing of real property to add one new provision and two new clauses based on the following FAR amendments:
The provisions and clauses listed in Attachment A, as well as the considerations in Attachment B, are required, as applicable, in all existing lease contracting actions (including leasing activities delegated by GSA to other Federal agencies) using the following timeline:
Attachment A is updated as follows:
The following C-SCRM provisions and clauses, as applicable, must be included in leasing solicitations and/or contracts. The list below does not reflect the representations and certifications captured through the System for Award Management (SAM.gov) (e.g., FAR provision 52.204-7, System for Award Management, FAR provision 52.204-8, Annual Representations and Certifications, or FAR clause 52.204-19, Incorporation by Reference of Representations and Certifications).
Additions via this supplement are indicated by [bold text in brackets].
| Title | Provision/clause | Where prescribed |
|---|---|---|
| 52.204-2, Security Requirements | Clause | 4.404(a) |
| 52.204-9, Personal Identity Verification of Contractor Personnel | Clause | 4.1303 |
| 52.204-21, Basic Safeguarding of Covered Contractor Information Systems | Clause | 4.1903 |
| 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities | Clause | 4.2004 |
| 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment | Provision | 4.2105(a) (see also LA-20-11) |
| 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment | Clause | 4.2105(b) (see also LA-20-11) |
| 52.204-26, Covered Telecommunications Equipment or Services-Representation | Provision | 4.2105(c) (see also LA-20-11) |
| [52.204-27, Prohibition on a ByteDance Covered Application | Clause | 4.2203 |
| 52.204-29, Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures | Provision | 4.2306 |
| 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition [4] | Clause | 4.2306] |
| Title | Provision/clause | Where prescribed |
|---|---|---|
| 552.204-9, Personal Identity Verification Requirements | Clause | 504.1303 |
| 552.270-33, Foreign Ownership and Financing Representation for High-Security Leased Space | Clause | 570.703(c) |
| 552.270-34, Access Limitations for High-Security Leased Space | Clause | 570.703(d) |
Questions regarding this supplement may be directed to GSARPolicy@gsa.gov.
[1] 88 FR 36430
[2] 88 FR 69503
[3] As used in GSAM 570.401.
[4] FAR 4.2306 and 52.204-29 and 52.204-30 are effective 12/04/2023. See 88 Fed. Reg. 69503 (Oct. 5, 2023).
Issued 09/16/2022
The purpose of this acquisition letter (AL) is to clarify the C-SCRM requirements, including provisions and clauses, that must be considered for inclusion in the acquisition of leasehold interests in real property [1] (lease acquisitions).
Almost all of GSA’s procurements, including lease acquisitions, can introduce cybersecurity risks to the Government. For example, Federally leased-facilities may contain building and access control systems—computers that monitor and control building operations such as elevators, electrical power, and heating, ventilation, and air conditioning—that are increasingly being connected to other information systems and the Internet.
Further, the adoption and integration of Internet of Things (IoT) and Industrial Internet of Things (IIoT) devices have led to an increasingly interconnected mesh of systems–not just building and access control systems–which expands the attack surface and blurs the once clear functions of cybersecurity and physical security. [2]
The increased connectivity heightens PBS-leased facilities’ vulnerability to cyber attacks, which could compromise security measures, hamper our Federal tenant agencies’ ability to carry out their missions, or cause physical harm to the facilities or their occupants.
Additionally, as noted in previous GSA Orders [3], a series of recent Government-wide and GSA-specific policy changes have highlighted the importance of the Federal Government’s goal to improve its focus on C-SCRM acquisition and considerations.
This AL supplements those policies by addressing the growing nature of cyber-supply chain risks that must be considered during the pre-award and post-award phases by the lease contracting officer and any other members of the leasing acquisition team.
This AL is effective immediately and remains in effect until rescinded or incorporated into the General Services Acquisition Regulation (GSAR).
GSA is also aware of C-SCRM-related cases on the Regulatory Agenda [4] that will impact GSA, and may be applicable to lease acquisitions. This AL, or the GSAR, may be updated in the future to account for C-SCRM rules impacting lease acquisitions.
Beginning on 10/01/2022, the provisions and clauses listed in Attachment A, as well as the requirement considerations in Attachment B, are required, as applicable, to all new lease contracting actions (including leasing activities delegated by GSA to other Federal agencies). Specifically:
Beginning 10/01/2022, the following leasing templates (as well as any future relevant documents) must be updated to reflect the provisions, clauses, and requirements listed in Attachment A and Attachment B.
The templates must be further updated as additional C-SCRM related laws, statutes, regulations and/or policies are issued to meet deadline dates listed throughout this AL.
In addition, the Office of Leasing shall work expeditiously to revise appropriate policy and templates relevant to the requirements listed under Attachment B, as well as update its policy (e.g., Leasing Alerts (LA), Leasing Desk Guide (LDG)) and templates to reflect any new applicable C-SCRM related laws, statutes, regulations issued, or best practices and recommendations as issued by other GSA offices or agencies.
The FAR or GSAR provisions or clauses must not include any deviations unless an approved deviation specific to the relevant provision or clause is signed by the GSA Senior Procurement Executive. Active deviations can be found on GSA InSite’s Acquisition Policy Library.
The following provisions and clauses, as applicable, must be included in leasing solicitations and/or contracts. The list below does not reflect the representations and certifications captured through FAR provision 52.204-7, System for Award Management, FAR provision 52.204-8, Annual Representations and Certifications, or FAR clause 52.204-19, Incorporation by Reference of Representations and Certifications.
| Title | Provision/clause | Where prescribed |
|---|---|---|
| 52.204-2, Security Requirements | Clause | 4.404(a) |
| 52.204-9, Personal Identity Verification of Contractor Personnel | Clause | 4.1303 |
| 52.204-21, Basic Safeguarding of Covered Contractor Information Systems | Clause | 4.1903 |
| 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities | Clause | 4.2004 |
| 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment | Provision | 4.2105(a) (see also LA-20-11) |
| 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment | Clause | 4.2105(b) (see also LA-20-11) |
| 52.204-26, Covered Telecommunications Equipment or Services-Representation | Provision | 4.2105(c) (see also LA-20-11) |
| Title | Provision/clause | Where prescribed |
|---|---|---|
| 552.204-9, Personal Identity Verification Requirements | Clause | 504.1303 |
| 552.270-33, Foreign Ownership and Financing Representation for High-Security Leased Space | Clause | 570.703(c) |
| 552.270-34, Access Limitations for High-Security Leased Space | Clause | 570.703(d) |
| Policy/reference | GSA Order PBS 3490.3 CHGE 1 |
|---|---|
| Title | Security for Sensitive Building Information Related to Federal Buildings, Grounds, or Property |
| Notes | This Order applies to all entities that handle, receive, and store CUI building information related to GSA-controlled space, as well as to the access to and generation, dissemination, storage, transfer, and disposal of all such information. It also applies to procurements to acquire, alter, or manage space, either Government-owned or leased, including GSA space that is delegated to other Federal agencies. Appendix C (within the Order) includes CUI language for all solicitations containing CUI information (including Requests for Lease Proposals). |
| See also | GSA Order CIO 2103.2, Controlled Unclassified Information (CUI) Policy |
| Policy/reference | LA-18-05 |
|---|---|
| Title | Cybersecurity Measures for Leased Facilities |
| Notes | This leasing alert provides required and recommended measures for lessors related to cybersecurity protections and precautions in leased facilities. Section 2 (within the LA) provides required measures and recommended guidance, and Attachment 1 provides cybersecurity language that was added to Federal Security Level (FSL) templates. |
PBS-leased facilities may include various types of connected systems, such as parts, equipment, services, and technologies that can be a target for cyber-events. Below is a sample list of some of those connected systems. Understanding the needs and mission of your customer agency, as well as any Office of the Chief Information Officer (OCIO) (or similar office) policy the customer may have, can help mitigate C-SCRM risk.
| Common systems in federal facilities | Connected systems |
|---|---|
| Closed circuit camera systems | Cameras, televisions or monitors, and recording equipment, and provide video surveillance capabilities. |
| Access control systems | Card readers, control panels, access control servers, and infrastructure such as door actuators and communications lines, which restrict access to authorized persons. |
| Fire annunciation and suppression systems | Fire alarms, emergency communication equipment, and water-based or nonwater- based suppression systems, designed to prevent, extinguish, or control a fire or other life safety event. |
| Building automation systems (commonly manages the HVAC) | Also known as energy management control systems, provide centralized control—through the use of software and hardware (e.g., computer, modems, sensors, controllers, and printers)—to monitor and adjust building systems (e.g., temperature settings and schedules for running equipment)—such as a building’s cooling systems. |
| Power and lighting control systems | Lighting devices and their controls, advanced-metering controls, power distribution systems, and emergency power or lighting systems, which are also often managed through a building automation system. |
| Elevator control systems | Operating machinery, safety systems, and a control system or panel. |
[1] Except as noted at GSAR 570.101
[2] Cybersecurity and Physical Security Convergence [PDF], Cybersecurity & Infrastructure Security Agency (CISA)
[3] GSAM Case 2021-G511 [PDF] and GSAM Case 2021-G512 [PDF]
[4] Unified Agenda of Regulatory and Deregulatory Actions (Agenda) reports on the actions administrative agencies plan to issue in the near and long term. Released by the Office of Information and Regulatory Affairs, the Agenda provides important public notice and transparency about proposed regulatory and deregulatory actions within the Executive Branch.
[5] GSAM 504.7005
[6] Table in Attachment C are adapted from GAO-15-6
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Also called electric vehicle chargers, this includes EV charge cords, charge stands, attachment plugs, vehicle connectors, and protection, which provide for the safe transfer of energy between the electric utility power and the electric vehicle.
The primary regulation for federal agencies to use when buying supplies and services with funds from Congress.
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The travel and relocation policy for all federal civilian employees and others authorized to travel at government expense.
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This includes $2.15 billion for low embodied carbon materials in construction projects, $975 million to support emerging and sustainable technologies, and $250 million for measures to convert more buildings into High Performance Green Buildings.
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Criteria used to select the technically acceptable proposal with the lowest evaluated price. Solicitations must specify that award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.
The rate of reimbursement for driving a privately owned vehicle when your agency authorizes it. Current rates are at gsa.gov/mileage.
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A family of seven separate governmentwide multiple award, IDIQ contracts for program management, management consulting, logistics, engineering, scientific and financial services.
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You should only drive a privately owned vehicle for official travel after your agency evaluates the use of:
When your agency has determined a POV to be the most advantageous method of transportation, you are authorized reimbursement for mileage and some additional allowances (parking, bridge, road and tunnel fees, etc.).
Approvals from GSA’s congressional authorizing committees, the U.S. Senate Committee on Environment and Public Works and the U.S. House Committee on Transportation and Infrastructure, for proposed capital and leasing projects that require funding over an annually established threshold.
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