| GSA/CEO-1 | Customer engagement organization | 2015/6/4 | This system includes GSA’s Salesforce.com platform and contains records related to individuals already granted access to applications in that environment. Stored information includes name; personal and business contact information; U.S. citizenship status; U.S. armed forces veteran status; current employer and resume/CV; and links to social networking profiles. |
| GSA/Agency -1 | Employee related files | 2023/7/21 | To maintain personnel record system covering employees and uncompensated workers. |
| GSA-OMA-1 | E-PACS | 2014/12/19 | Controls physical access to GSA-managed facilities and restricted areas. It relies upon information stored on government-issued Personal Identity Verification (“PIV”) cards to authenticate individuals and grant them appropriate role-based access, including but not limited to name, facial photograph, cardholder identifiers, Public Key Infrastructure (PKI) certificate, Card Authentication Key (CAK), classification (e.g. employee, contractor, building occupant), and badge expiration date. |
| GSA/ADM-24 | Investigation case files (Exempt) | 2024/6/18 | The purpose of this system is to collect and maintain records concerning GSA OIG investigations, including allegations of misconduct, violations of criminal, civil, and administrative laws and regulations pertaining to GSA programs, operations, employees, contractors, and other individuals or entities associated with GSA. |
| GSA/ADM-25 | Internal evaluation case files (Exempt) | 2024/5/9 | The OIG maintains this system of records to carry out its responsibilities pursuant to the Inspector General Act of 1978, as amended. Accordingly, the records in this system are used in the course of inspections and evaluations, and other special projects as determined by the Inspector General. |
| GSA/ADM-26 | Office of Inspector General counsel files | 2024/5/9 | The records in this system are maintained for the purpose of providing representational and advisory legal services to the OIG. |
| GSA/ADV-1 | GSA Advantage | 2022/11/9 | GSA Advantage is an online shopping and ordering system used by government agencies to purchase goods and services. The GSA Advantage system of records to securely manage users’ personal contact information to facilitate shipping home office equipment directly to federal employees’ personal mailing addresses. The purpose for the GSA Advantage program to collect Personally Identifiable Information (PII) is to allow the purchase and shipment of home office equipment directly to federal employees. |
| GSA/Child Care-1 | Child care subsidy | 2008/4/25 | Verifies GSA employees’ eligibility for child care subsidies in order for GSA to provide monetary assistance to its employees. Child care subsidy applications may include employee name, Social Security Number, pay grade, home telephone number, home address, total income, number of dependent children, and number of children on whose behalf the parent is applying for a subsidy; information on child care providers used, including name, address, provider license number and State where issued, tuition cost, and provider tax identification number; and copies of IRS Forms 1040 and 1040A for verification purposes. |
| GSA/CIO-1 | GSA credential & identity mgmt system | 2014/8/12 | Verifies that all persons requiring routine access to GSA facilities or using GSA information resources have sufficient background investigations and are permitted access. For Federal employees and contractors, it maintains name, social security number, date and place of birth, citizenship, personal and business contact information, work building location, and contract information for contractors (e.g. contract start and end date). |
| GSA/CIO-3 | Cloud information infrastructure system | 2024/2/14 | Maintains a system of records directed to the use of GSA’s cloud infrastructure systems. |
| GSA/FSD-1 | Federal service desk | 2023/9/11 | The primary purpose of the FSD is to provide services to support users of current and future IAE applications. This support assists users in all Department of Defense and Civilian Departments and Agencies in the Federal Government, as well as all other users of the IAE. |
| GSA/FSS-13 | Personal property sales program | 2024/2/14 | This system established and maintains a system of records for conducting public sales of Federal personal property by GSA. |
| GSA/HRO-1 | Reasonable accommodation records | 2021/11/2 | This system of records clarifies the General Services Administration’s procedures and authority to collect information related to reasonable accommodations. It does not create new authority to collect such information. |
| GSA/HRO-4 | Labor-management relations files | 2008/4/25 | This system contains information related to employees requesting permission to engage in outside employment; those who have acknowledged receipt of GSA’s Standards of Conduct; and those who have had debt complaints filed against them. |
| GSA/HRO-10 | Grievance records (Exempt) | 2023/3/13 | This system covers current or former employees who file grievances and includes records related to the grievance process. |
| GSA/HRO-37 | Security files (Exempt) | 2008/4/25 | This system maintains information about individuals who currently or formerly required regular, ongoing access to federal facilities and/or information technology systems. It contains information including but not limited name, date and place of birth, citizenship, home address, phone numbers, height, weight, hair color, eye color, sex, fingerprints, passport information, military information, civil court information, employment and residential history, Social Security Number, occupation, experience, and investigative material, education and degrees earned, names of associates and references and their contact information, names and citizenship of relatives, criminal history, mental health history, drug use, financial information, results of suitability decisions, previous security clearance(s), requests for appeals, witness statements, investigator’s notes, tax return information, credit reports, security violations, circumstances of violation, and agency action taken. |
| GSA/OAP-3 | Federal procurement data system - next generation | 2024/2/14 | This system assembles, organizes, and presents contract procurement data for the federal government and the public sector. Information maintained on individual federal contractors may include name, DUNS (Data Universal Numbering System) number, and Social Security Number as the Taxpayer Identification Number (TIN). |
| OCSIT-1 | USA.gov | 2016/7/18 | This system assembles, organizes, and presents contract procurement data for the federal government and the public sector. Information maintained on individual federal contractors may include name, DUNS (Data Universal Numbering System) number, and Social Security Number as the Taxpayer Identification Number. |
| GSA/OEA-1 | Records of defunct agencies | 2008/4/25 | The system contains payroll, personnel and financial records stored by GSA for defunct agencies. The system maintains records on employees of defunct agencies, including but not limited to presidential commissions, committees, small agencies, and boards. The records include payroll and financial information, including but not limited to time and attendance records, payment vouchers, employee health benefit records, requests for deductions, tax forms, including W–2 forms, overtime requests, leave data, retirement records, vendor register and payment tapes. |
| GSA/OGC-1 | Office of General Counsel Case Tracking and eDiscovery System | 2017/10/2 | The system tracks and manages administrative matters, claims and litigation cases in the Office of General Counsel and includes information about individuals referenced in potential or actual cases and matters under the jurisdiction of the Office of General Counsel. Records may include but are not limited to: name, social security number, home address, home phone number, email address, birth date, financial information, medical records, and employment records. |
| GSA/OGP | e-Rulemaking program administrative system | 2019/10/8 | GSA is the managing partner of the e-Rulemaking Program and this system supports GSA’s management of regulations.gov and partner agency access to the Federal Docket Management System (FDMS). This system allows GSA to manage partner agencies’ users’ credentials: names, government issued email addresses, telephone numbers, and passwords. NOTE: This system of records does not include records pertaining to agency rulemakings. |
| GSA/PBS-7 | The museum system | 2021/8/20 | The Museum System manages and tracks all details pertaining to the Art in Architecture project and the National Artist Registry. Records include information about artists represented in the fine arts collection such as name, birth date, and educational level as well as the artist’s contact information. |
| GSA/PBS-8 | Electronic document management system | 2010/5/26 | This system is a repository for GSA’s documents to reduce paper storage and provide reliable and secure access as needed. Individuals covered by the system are GSA employees and individuals who submit unsolicited resumes to GSA. The system maintains information related to unsolicited resumes from the public, suitability adjudication letters, training and warrant documents for GSA employees, and other administrative employee documents such as telecommute agreements. |
| GSA/PBS-9 | Events Management System | 2024/7/31 | This system of records manages registration and attendance for virtual events and in-person events on GSA-managed properties. |
| GSA/PPFM-1 | Disbursement and accounts payable files | 2008/4/25 | This system maintains disbursement and accounts payable records for GSA employees, contractors, other experts and consultants procured by contract or by appointment. The system reports each account’s status and maintains information including but not limited to name, address, telephone number, vendor identification number, and banking information. |
| GSA/PPFM-3 | Travel system | 2008/4/25 | This system is a repository for GSA’s documents to reduce paper storage and provide reliable and secure access as needed. Individuals covered by the system are GSA employees and individuals who submit unsolicited resumes to GSA. The system maintains information related to unsolicited resumes from the public, suitability adjudication letters, training and warrant documents for GSA employees, and other administrative employee documents such as telecommute agreements. |
| GSA/PPFM-6 | Employee credit reports | 2008/4/25 | This system contains records of present, former employees and contractors who have refused to abide by the terms of a training agreement or other employment related contracts and incurred a liability to the Government. Information that may be stored includes but is not limited to name, address, age, dependents, spouse, name of employer, nature of business, position held/time held, full or part-time employment, net worth, annual earned income, other income, reputation, credit record, financial records, and personal history. |
| GSA/PPFM-7 | Credit data on individual debtors | 2008/4/25 | This system contains records of employees, former employees, and other individuals who are indebted to GSA or any other agency or department of the United States. The records may contain information from commercial and agency investigative reports showing debtors’ assets, liabilities, income, and expenses; identifying information, such as names and taxpayer identification numbers (TINs) (i.e., Social Security Numbers or employer identification numbers); debtor contact information, such as work and home address, and work and home telephone numbers; and name of employer and employer address. The records for claims against nongovernmental individuals (i.e., claims arising from vehicle accidents) may contain information on privately owned vehicles (POVs), including, but not limited to: (a) The owner, year, make, model, tag number and State of the vehicle. |
| GSA/PPFM-9 | Payroll accounting and reporting system | 2008/4/25 | This system includes current and former employee names, Social Security Numbers, dates of birth, sex, work, and type of appointment, service computation date for assigning leave, occupational series, position, grade, step, salary, award amounts, accounting distribution, payroll records, information regarding nonsupport of dependent children, and time, attendance and leave files for current GSA employees. |
| GSA/PPFM-11 | Pegasys | 2006/10/16 | Pegasys is the GSA core financial management system of records to make payments and record accounting transactions. This includes funds management (budget execution and purchasing), credit cards, accounts payable, disbursements, standard general ledger, and reporting. |
| GSA/PPFM-12 | ImageNow | 2009/8/10 | The system will capture electronically scanned images of financial documents, and store, retrieve, and process these images. Hard copies of these documents, which contain employee and vendor information, are currently being used to support the ongoing financial and payroll operations of the GSA Financial and Payroll Services Division. |
| GSA/REGADM-4 | Regional Administrators’ official correspondence files | 2006/8/21 | The system contains information about individuals who correspond with the Regional Administrators regarding for example individuals inquiring about savings bond campaigns or GSA employees receiving letters of appreciation or commendation. The records are generally incoming letters, background material, and outgoing letters to the persons named in the system. |
| GSA/TTS-1 | Login.gov | 2024/05/13 | The system maintains records on members of the public seeking electronic access to a service from a participating Federal agency including email address, password, phone number. It can also collect the user’s name, address, birth date and Social Security number for identity proofing purposes. |
U.S. General Services Administration